CONSULAR SECTION

Consular Services

Other Consular Services

Make an appointment before coming to the Consular section at the web site

INTERNATIONAL MARRIAGE

The consular offices of the Russian Federation in Japan only register marriages between Russian citizens. Marriages between a citizen of the Russian Federation and a foreign national should be registered at the appropriate Japanese city office or at the appropriate embassy or consulate of the foreign state in Japan.

For this purpose, the Consular Section of the Russian Embassy issues citizens of the Russian Federation a Certificate of Legal Capacity for Marriage drawn up in Japanese (optionally, it may be drawn up in English).

For more information on how to obtain the Certificate click here (explanations are given in Russian).

This Certificate should be presented to the Japanese City-hall or to the Foreign Embassy/Consulate in Japan.

According to the laws of the Russian Federation, international marriages registered on the territory of a foreign state by the proper authorities, in compliance with the laws and regulations of said state and the laws of the Russian Federation, are accepted in Russia and no additional registration is required.

If it is necessary to prove the fact of marriage to the Russian authorities, an official translation of the marriage certificate, issued by the Japanese city office and bearing an Apostille stamp (for more info on Apostille see Legalization), may be made at the Consular Section of the Russian Embassy. Click Translations for further information.

ISSUING POWER OF ATTORNEY

Notarized issuance of powers of attorney by Russian Consulates is provided in cases where the documents are intended for activities in the territory of the Russian Federation.

The Consul shall issue a power of attorney on behalf of one or several persons in the name of one or several persons.

The Consul shall verify the identity of the trustee (the person issuing the power of attorney) on the basis of the submitted documents (for citizens of the Russian Federation - foreign passports).

The consular fee for drawing up and notarizing the power of attorney depends on the type of the power of attorney (¥5000 to ¥8750).

Identification of a Person by Documents

While performing consular formalities and notarizing documents, the consul shall identify physical and juridical entities on the basis of the documents submitted by them.

The identity of a citizen of the Russian Federation shall be verified by the Consul of the Russian Federation on the basis of:

  • The citizen's foreign passport, of any type
     
  • For minors, on the basis of the passport of one of the parents into which their names are entered

The identity of a foreign citizen shall be verified by the Consul on the basis of one of the passports only.

The identity of a person without citizenship shall be verified on the basis of official documents issued by local authorities.

Legal competence of a legal entity (office, enterprise, organization) shall be verified on the basis of the charter documents (Charter, Foundation Agreement. For not-for-profit organizations - General Provisions and registration documents).

The Consul shall also verify the powers of the representative of the juridical person on the basis of:

  • Availability of his office certificate with a photograph indicating the fact that the person is the CEO
     
  • Certified extracts of the minutes of the appointment of the officials empowered to sign documents on behalf of the said legal entity
     
  • Power of attorney for carrying out a specific action

TRANSLATIONS

Documents drawn up in English or Japanese may be accepted in the Russian Federation with the provision of a certified translation of such document into the Russian language

The Consular Section of the Russian Embassy certifies translations only if they are translated from Russian into a foreign language (Japanese or English only) or from a foreign language (Japanese or English only) into Russian. No other languages are accepted.

The Russian Consulate only certifies translations of originals of the documents or of notary certified copies of these documents.

In order to apply to the Consular Section of the Embassy for certification of translation, the following documents should be submitted:

  • Your passport
     
  • Original of the document you wish translated (if this document is issued by Japanese authorities the document should bear an Apostille stamp). For more info on Apostille see Legalization
     
  • Copy of the document
     
  • Consular fee (¥4375 per page if the translation to be certified is made from a foreign language into Russian, ¥5625 per page from Russian into a foreign language)
     
  • 2 copies of the translation of the document completed by either the applicant or a translation bureau (an additional submission of the translation in electronic form is welcomed)

LEGALIZATION OF FOREIGN DOCUMENTS FOR PRESENTATION IN THE RUSSIAN FEDERATION

In accordance with the Hague Convention of October 5, 1961, to which both the Russian Federation and the Japan are parties, documents authenticated by an Apostille of a participant country are exempted from validation (i.e., from verification of the authenticity of the signatures, the authority of the persons signing, and the authenticity of the seals and stamps) by the consular establishments of other participant countries.

The Apostille is a stamp established by the Hague Convention, entered in documents by a competent authority of the country in which the document was issued. In Japan, the Apostille is entered by the Ministry of Foreign Affairs.

The following documents are considered official documents in accordance with the Hague Convention (documents for public use), and an Apostille may be entered in them:

  • Documents issued by organizations or officials associated with courts or state tribunals, including documents issued by a public prosecutor, court secretary, or bailiff
     
  • Documents of administrative (executive) authorities
     
  • Documents certified by a notary public
     
  • Official validating endorsements, placed on documents signed by individuals acting in a personal capacity, such as official certificates of the registration of a document or of its existence on the date indicated, as well as official and notary verifications of signatures

The Hague Convention does not cover the following documents:

  • Documents issued by officials of diplomatic missions or consular establishments
     
  • Documents of administrative authorities that have direct bearing on commercial transactions or customs operations